When printing this page, you must include the entire legal notice. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission.
Use of this site constitutes acceptance of our terms and conditions of fair use. This resource is enhanced by an Acrobat PDF file. Download the free Acrobat Reader. This resource is organized in the order in which you should write a business letter, starting with the sender's address if the letter is not written on letterhead.
The sender's address usually is included in letterhead. If you are not using letterhead, include the sender's address at the top of the letter one line above the date. Do not write the sender's name or title, as it is included in the letter's closing. Include only the street address, city, and zip code. The date line is used to indicate the date the letter was written. However, if your letter is completed over a number of days, use the date it was finished in the date line.
When writing to companies within the United States, use the American date format. The United States-based convention for formatting a date places the month before the day. For example: June 11, Write out the month, day and year two inches from the top of the page.
Depending which format you are using for your letter, either left justify the date or tab to the center point and type the date. In the latter case, include the sender's address in letterhead, rather than left-justified. The inside address is the recipient's address.
It is always best to write to a specific individual at the firm to which you are writing. If you do not have the person's name, do some research by calling the company or speaking with employees from the company.
Include a personal title such as Ms. Follow a woman's preference in being addressed as Miss, Mrs. If you are unsure of a woman's preference in being addressed, use Ms.
Welcome to the Purdue OWL
If there is a possibility that the person to whom you are writing is a Dr. Usually, people will not mind being addressed by a higher title than they actually possess. To write the address, use the U. Post Office Format. For international addresses, type the name of the country in all-capital letters on the last line. The inside address begins one line below the date. It should be left justified, no matter which format you are using. Use the same name as the inside address, including the personal title.
If you know the person and typically address them by their first name, it is acceptable to use only the first name in the salutation for example: Dear Lucy:.
Leave one line blank after the salutation.What is a Style Manual? A handbook or guide that illustrates the accepted format for organizing your papers headings, structure, etc. Why should you cite your sources? One reason is that your professor expects you to so you won't be accused of plagiarism.
More importantly, citing your sources gives credit to the work and ideas of others and shows that you have done research using authoritative sources. Also, bibliographies act as further reading lists and help guide the reader of your paper to additional sources on that particular topic. What is a Bibliography? A list of sources books, articles, etc. Depending on the Style Manual you are using, the bibliography might also be called the "reference list" or "works cited".
What is the difference between a source, a citation, and a reference? While these terms have similar meanings and are sometimes used interchangeably, there are differences between them. Which style should you use?
In many cases, your professor will tell you which style they prefer. If they don't, here's a general break down:. Library Citation Guide. It looks like you're using Internet Explorer 11 or older. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge. If you continue with this browser, you may see unexpected results.
University Library. Introduction Search this Guide Search. Self-help for creating citations and references for research papers.
For example, your professor may ask you to use at least five sources in your paper. A citation is a notation within the body of your paper that lets the reader know where the information is coming from and points them to the full reference.
A reference is the full information about a source at the end of your paper.When printing this page, you must include the entire legal notice. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use. This resource covers the parts of the basic business letter and provides three sample business letters. If you are using letterhead, do not include the sender's address at the top of the letter; instead, begin with the date.
The first paragraph of a typical business letter is used to state the main point of the letter.
Begin with a friendly opening, then quickly transition into the purpose of your letter. Use a couple of sentences to explain the purpose, but do not go in to detail until the next paragraph. Beginning with the second paragraph, state the supporting details to justify your purpose. These may take the form of background information, statistics or first-hand accounts. A few short paragraphs within the body of the letter should be enough to support your reasoning.
Finally, in the closing paragraph, briefly restate your purpose and why it is important. If the purpose of your letter is employment related, consider ending your letter with your contact information. However, if the purpose is informational, think about closing with gratitude for the reader's time.
Indent The first paragraph of a typical business letter is used to state the main point of the letter. Indent Beginning with the second paragraph, state the supporting details to justify your purpose. Indent Finally, in the closing paragraph, briefly restate your purpose and why it is important.
Sample Letters Summary: This resource covers the parts of the basic business letter and provides three sample business letters.
English: The first paragraph of a typical business letter is used to state the main point of the letter. Sincerely, Lucy Letter.
Tab to center, begin typing Sincerely, Tab to center, begin typing Lucy Letter. English: Indent The first paragraph of a typical business letter is used to state the main point of the letter.Published on January 9, by Shona McCombes. Revised on December 21, The APA manual published by the American Psychological Association is mostly used in social science and education fields.
However, citations look slightly different in each style, with different rules for things like title capitalization, author names, and placement of the date. There are also some differences in layout and formatting. Download the Word templates for a correctly formatted paper in either style. However, they include slightly different information. The formatting of source entries is different in each style.
You can automatically create your in-text citations and references in either style using the free Scribbr Citation Generators. Say goodbye to losing marks on your assignment! Get started! The main differences between APA format and MLA format involve the title page, running head, and block quoting guidelines.
In APA, a separate cover page is required. In MLA, no title page is required though your instructor may require you to include one. Instead of a title page, you add a four-line heading on the first page.
In MLA, your last name and the page number appear in the header of every page, both right-aligned. An APA header also includes a right-aligned page number. Block quotes are long quotations that are set on a new line and indented as a block, with no quotation marks.
In APA, any quote of 40 words or longer should be formatted as a block quote. In MLA, block quote formatting is used for quotes of more than four lines of prose or more than three lines of verse. If my college professor asked for an annotated bib in APA format, does that mean a full paper including an abstract, graph, and pie chart?
Or do I just do a regular annotated bib but with the APA style. For example, just the title page and the correct margins and headers.
It's best to check with your professor directly, but I would guess that you simply need to submit an annotated bibliography with the title page, headers and references formatted in APA style. Say goodbye to inaccurate citations! Have a language expert improve your writing. Check your paper for plagiarism in 10 minutes.
Do the check.If you are conducting research on an opinion topic, you may want to cite an open letter written on the subject. How you cite an open letter varies based on where the letter was published. American Psychological Association APA style uses different citation styles for letters published in magazines and newspapers from those published online.
When citing an article or item published in a magazine or newspaper, APA style uses the following basic format:. Author Lastname, First Initial s. Year, Month Day Publisher. Article title: Subtitle if applicable. Periodical Name, Issue number if applicablepages of article. When citing an open letter, include the type of article in brackets following the title.
For example, an open letter in a magazine might be cited as follows:. Dent, H. An open letter to vigilant citizens [open letter]. Gotham Weekly,pp.
When citing a newspaper article that is located on several pages, list each of the pages individually:. Kent, C. Luthor's theses: Why Lex is wrong for Metropolis [open letter]. Daily Planetpp.
APA vs MLA: The key differences
If the open letter is published on a website or as a blog post, the URL of the site is included at the end of the citation:. Lifshitz, J. An open letter to my students: I am sorry for what I am about to do to you [open letter]. The Huffington Post. The format for an open letter posted on a blog is "web log post.
Build LLC.The Modern Language Association has established standard writing guidelines that are widely used throughout the world by researchers, students and academics. MLA guidelines are the gold standard for academic writing, whether it is for a literary or professional journal or a term paper in the humanities. When you're communicating with a university, social sciences organization, think tank or other place that subscribes to the guidelines, following MLA formatting rules will give your letter a polished, familiar look.
And since MLA guidelines were developed for clarity and simplicity, you'll find them useful in general correspondence too. MLA style calls for a point Times New Roman font, which is included on all word processing programs.
Double space between lines; this, too, is a preset commonly found in "paragraph" and "indents and spacing" on your word processor's program menu. Use only one space after a period at the end of a sentence, and indent the beginnings of paragraphs using the tab key. This differs from standard business letter format, which recommends left-justified "block" style paragraphs and single line spacing, but if the person you're writing to is in an academic, literary or social sciences field, it will look familiar and acceptable.
About an inch from the top of the page, type your own address on the left-hand side. Don't bother with your name; you'll be signing it. A two-line mailing address is all you need here. Skip a line and then type the date, using the standard United States format of month, day and year.
How Do I Write a Letter in MLA Format?
Skip another line and type the "inside address" -- the full name and address of the letter's recipient. For a business letter, include a courtesy title such as Ms. To save space, you can single space your addresses and then use MLA standard double line spacing in the body of the letter.
The top of your page should look something like this:. Skip another line and type your salutation -- "Dear Dr. Goodman" in this example -- followed by a colon. If you don't know the exact name of the person you're writing to, substitute a title, such as "Dear Personnel Manager" or "Dear Director. Indent the first line of your paragraph, and begin with a brief, friendly greeting.Ask Any Difference. The academic environment holds a strict, stringent, and focused approach to represents work in terms of writing such as essays, research papers, science publications, etc.
Among many APA and MLA are common and mostly used, both are quite similar because of which there exists a little confusion. Choosing APA or MLA purely depends on the work or questions that one will be answering or representing through their research.
The difference between APA and MLA is that APA stands for the American Psychology Association where rules for writing concerning journals, article publications, research papers, authors and books within the purview of natural science are created.
MLA stands for Modern Language Association that is used in the field of humanities for scientific and literary research work. The main idea behind the APA style is to provide a comprehensive style of writing with proper headlines and works cited list as references so that it becomes easy for the reader to read and realize.
APA was originated from American Psychology Association guidelines where specific rules are created on how books, journals, articles, and publications will be written and formatted. It provides a comprehensive structure of formatting to the authors to organize their research or writing work with a unique style mentioning citations and references. The main concept or idea of APA style is to write the research article or paper or books in such a manner that it becomes easy to read and comprehend.
There exists a proper use of headings, sub-headings, and works cited list as references to give a nice structured style to the text. It is widely used in the field of natural science such as biology, physics, chemistry, geology, criminology, etc. The language is straight and easy. MLA stands for the Modern Language Association that defines how literature and language research papers will be written or structured.
It is writing and formatting style that is used by authors to document their academic journals publishers, books, and scholarly articles. Citations in MLA follow specific conventions that make it different from other writing styles. It is widely used in humanities and social science such as Psychology, Arts, Anthropology, Politics, Sociology, etc. Every academic journal, article, book, or research paper, is written brilliantly in a specific format and style to give a unique value to the reader.
MLA format follows the same format which the author page follows. While on the other hand, an APA format includes the last name of the author and the publication year in brackets after the text which you want to cite.
The APA format uses an author-date one. It was introduced in the year and since has been widely used all around the globe for the purpose of citation in the research papers or in references.ODU Writing Center--MLA and APA Styles
The major advantage of using APA style writing is that it focuses directly on the work which the individual has done.
It directly throws light on the research and the findings of the research paper and is a more effective way of writing a research paper. The purpose behind using the MLA is pretty simple. The first reason to use MLA is that MLA format gives a sense of authority and credibility to the work which someone is doing.